Members of the Rutgers Community:

As we continue to grow and thrive as a community, we must all take an active role in preserving Rutgers’ reputation as one of the finest research universities in America. We have tasked the Office of Enterprise Risk Management, Ethics, and Compliance with developing a universitywide system to recognize potential problems and take the appropriate steps to safeguard our community.

I’m pleased to announce that our Ethics Office has launched Rutgers Ethics Armor (ethics.rutgers.edu) as a proactive approach to help protect the integrity and reputation of Rutgers, its faculty, and its staff. Ethics Armor provides a centralized, automated system for conflicts of interest disclosures for faculty and staff, reinforcing the university’s existing policies in a simple, straightforward process.

Ethics Armor includes automatic reminders, email notifications, and streamlined methodology, so faculty and staff can complete their disclosures in a straightforward and efficient manner, in about the amount of time it takes to fill out a survey. The Ethics Armor program includes:

  • Rutgers Code of Conduct – annual review
  • Outside Activity Questionnaire (OAQ) – for secondary employment, submitted annually and part of your personnel record
  • Attendance at Events Forms – as needed when attending events away from the university
  • Supervisor Review – supervisors and department heads will have the opportunity to review submissions for operational concerns
  • Ethics Office Review – The Ethics Office staff will review disclosures for potential conflicts of interest
  • Scholarly Capacity Annual Disclosures – specifically for faculty, submitted annually to disclose awards and publications

These disclosures should be familiar to you already; Ethics Armor just eliminates the need for paper forms and creates a uniform, consistent process across the entire university. The Ethics Armor website at ethics.rutgers.edu also maintains all the information to answer any questions you may have regarding the disclosures or the relevant university policies regarding conflicts of interest.

You should expect to be contacted by the Rutgers Ethics Office to begin the disclosure process, but if you have any questions please feel free to contact the office by e-mail at ethics@uec.rutgers.edu or by phone at 732-743-3344.

Sincerely,

Robert Barchi