MediTract Frequently Asked Quested (FAQ)

Before gaining access to the MediTract system each user must take and complete all the appropriate training. (Phase I and II, Phase III per user role)

To register for training please contact us at meditract@uec.rutgers.edu.

If you currently manage contracts within your organization or department you may be a great candidate for MediTract training. Refer to your supervisor for further direction or contact us at meditract@uec.rutgers.edu.

There are a numerous training sessions that are offered based on the users role.

Please request a form by emailing us at ethics@uec.rutgers.edu.

Yes, to be granted access to the MediTract system, both you and your immediate supervisor will need to sign a completed, MediTract Access form.

Yes, the level of access is determined by the roles. Contract Collaborator, Contract Library, and Term are different roles with differing types of access. Visit our MediTract Roles page for more information.

The supervisor determines the level of access and the system administrator grants access.

Yes, if the system administrator determines there is a specific need.

Contract Collaborator automates your process of routing, reviewing and approving contracts.

Contract Library serves as an automated file cabinet, creating a contract repository.

TERMS serves as a time and effort reporting system.

PropertyTract provides services that help real estate professionals face the challenges of managing and overseeing operating contracts and lease document used in management of real estate holdings.

Referral Based or Potential Referral Based Database tracks and serves as a repository for contracts that implicate Stark and Anti-Kickback laws and is a database/file cabinet within the Contract Library.

The following training would need to be completed: Contract Library/Collaborator I and II and the Referral Based or Potential Referral Based Database.Note, the need for access is determined by the user’s supervisor.

To prevent against information being breached during scanning and transmission, Rutgers, The State University of New Jersey’s data is encrypted using the industry leader for encryption services. Additionally, a separate database within a secure environment is developed for every facility and/or department of each user.

Yes, the same password requirements as established by the Rutgers, The State University of New Jersey Password policy.

There are two ways to reset passwords. First, under the log in the box on the MediTract sign in pages a user can reset username or password. Secondly, a user can send an email to ethics@uec.rutgers.edu and request a password change. Passwords are reset within 24 hours.

Users will send an email to ethics@uec.rutgers.edu, entitled ”Locked out of Account” in the subject line. Accounts and passwords are reset within 24 hours on business days.

Users will send an email to ethics@uec.rutgers.edu, entitled Document Search request in the subject line and explain in the body of the email what document needs to be located. Search is preformed within 24-48 hours on business days.

Users will send an email to meditract@uec.rutgers.edu, entitled “Incorrect Link” in the subject line. Please note the contract numbers in the body of the email.

Yes

Not as a stand-alone. There are many possible solutions with the need for added features.

No. Access to the MediTract system only requires that individuals utilizing the system have internet access.

Yes, MediTract can be used through the TractManager APP for the IPAD, as well as through the internet.